Procurement Officer II-222556

Salary: $24.42-25.28/hr
Health insurance and the accrual of vacation and sick leave begin immediately.
KPERS 457 retirement

Location: Topeka/Shawnee County

Position Description:

Incumbent procures moderately complex procurement activities for goods and services by administering contracts, placing purchase orders from state established contracts, conducting in-house bidding, developing and maintaining agency contracts, and purchase orders as required to assure the goals and objectives of the Kansas Highway Patrol (KHP) are met effectively and efficiently.  This position creates bidding events in the SMART system for goods and services, awarding at the lowest possible cost consistent with accepted and necessary standards for quality and service while operating within established purchasing regulations.  Incumbent reviews purchase requests to determine the proper method of procurement, investigates sources of supply, develops product standards and specifications to go to the Division of Purchasing for bid items over the KHP authority limit and in accordance with State statutes, solicits bids, reviews and analyzes bid responses to determine the lowest responsible bidder, recommends and makes awards up to a specific dollar amount in accordance with state and agency specific purchasing policies and regulations.  This position ensures a continuity of supply thus preventing the interruption of the flow of goods and services, verifies pricing in line with contractual agreements, maintains a consistency of quality thorough physical inspections, follow-up with end users, product testing and evaluation and research, etc.

Incumbent is responsible for the Business Procurement Card (BPC) program used to procure goods and services for the agency.  Serves as liaison between BPC vendor and KHP users in resolving inquires related to BPC accounts.  Addresses BPC issues that are not limited to the following:  new users, transfers, name change, Troop change, address and PCA code changes, lost cards, expired cards, defective/damaged cards, canceled cards, activation number changes, billing discrepancy, leave of absence/military leave, over limit issues, non-acceptance issues (e.g. merchant category codes, machine acceptor ID), unauthorized card purchase, managing control accounts, and the acquiring of individual statements.  Maintains and tracks BPC holder accounts on database.  Prepares the appropriate paperwork in acquiring the necessary signatures for card initiation. Is involved in the full cycle progress of receiving, gathering, sharing, and distributing, information that pertains to the BPC program.

Qualifications:

Education: High School Diploma or GED equivalent.

Licensing & Certification: Valid Driver’s License.

Preferred Qualifications: Experience and the ability to write product specifications is required.

Ability to speak clearly and concisely in person and on the phone; establish and maintain effective working relationships; communicate effectively, verbally and in writing with fellow employees, general public, and vendors; listen, and respond to fellow employees, general public, and vendors via telephone or in person.
Common to proficient knowledge/use of personal computers and of Microsoft windows software programs; as well as automated purchasing/inventory software.
Ability to perform basic mathematical calculations; accurate proofreading; multi-task; and read and write comprehensively.

Minimum Requirements:

Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.

Post offer, Pre-employment Requirements:

Must submit to and pass a thorough background investigation, including fingerprinting. Ability to repeatedly bend, stoop, lift lightweight materials up to 40 lbs.; sit for long periods of time; walk; stand; stretch; twist; perform repetitive motions with one or more extremity; reach out with body, arms and/or legs; and move in confined areas.

See Position Description and Apply Online:

• You will need position number: 222556

You may also find this job posting on the State of Kansas Careers Portal and search by position ID or job title.

Notice:

Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.

In accordance with Executive Order No. 19-02 issued and signed by Governor Laura Kelly on January 15, 2019, and all other relevant federal and state statutes, the Kansas Highway Patrol subscribes to the concept of equal employment opportunity. Read our complete statement.