SR. Administrative Assistant-223075

Salary: $16.73-17.56/hr
Health insurance and the accrual of vacation and sick leave begin immediately.
Paid holidays
KPERS 457 retirement

Location: Olathe/Johnson County

Position Description:

All duties of the Senior Administrative Assistant are completed in accordance with the Kansas Highway Patrol Policy and Procedure Manual. Work is reviewed periodically by supervisor for progress and results. This position acts as a backup to the Administrative Specialist position, as needed.

Provides a courteous and helpful first-line contact for visitors and dignitaries by determining their needs and referring them to appropriate personnel; Provides public information, using current knowledge, to answer questions from the public concerning the law, regulations, and road and weather information in person and via the telephone; Screens calls for referral to the appropriate person within the agency and/or outside agencies to handle specific questions, tasks, or emergencies; Attends training, as needed, in order to maintain proficiency in operations and preserve an effective and efficient office support system. Processes all incoming and outgoing Troop mail utilizing knowledge of postal requirements. Types various correspondence, reports and forms.

Business Procurement Card (BPC): Reviews statements and receipts; Verifies correct information if a discrepancy is found; Verifies purchase transactions in SMART system and lists what services/fuel were purchased for each transaction; processes applications for cards at Troop level; and distributes cards, as necessary.

Maintains records and other documents to assure ready access; Inputs vehicle inspection forms into computer for tracking purposes; Maintains knowledge of proper records retention information; Ensures proper filing procedures are used; and disseminates incoming faxes, reports, and copies to appropriate personnel.

Qualifications:

Education: High School Diploma or GED equivalent.

Licensing & Certification: Valid Driver’s License.
Ability to obtain Notary Public license.

Preferred Qualifications: Knowledge of: office procedures, advanced electronic office systems, payroll and supply procedures, and agency policy and procedures.

Ability to: Speak clearly and concisely in person and on the telephone; Establish and maintain effective working relationships; Communicate effectively, verbally and in writing, with fellow employees and the general public; Maintain proficiency in Microsoft Windows and Excel software programs; Listen, comprehend and respond to fellow employees and general public via telephone or in person; and Complete basic mathematical calculations, proofread accurately, multi-task, and read and write comprehensively

Minimum Requirements:

One year of experience in general office, clerical and administrative support work.

Post offer, Pre-employment Requirements:

Must submit to and pass a thorough background investigation and security clearance, including fingerprints.

Ability to listen, comprehend, respond, speak clearly and concisely verbally and in writing; drive a vehicle, lift computer equipment and other objects up to 50 lbs., bend, kneel, stoop, reach with your body, arms and/or legs, perform repetitive motions with one or more extremity, move in confined areas and sit for long periods of time.

See Position Description and Apply Online:

• You will need position number: 223075

You may also find this job posting on the State of Kansas Careers Portal and search by position ID or job title.

Notice:

Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.

In accordance with Executive Order No. 19-02 issued and signed by Governor Laura Kelly on January 15, 2019, and all other relevant federal and state statutes, the Kansas Highway Patrol subscribes to the concept of equal employment opportunity. Read our complete statement.