Senior Administrative Assistant – 212550

This position is at Troop B Headquarters

Position Summary: Incumbent receives, reviews, and verifies in the SMART system Troop VISA monthly statements for accuracy and completeness, under strict deadlines.  Incumbent is the main contact person for this troop for questions regarding VISA procedures and BPC card issuance.  Responds to requests for individual receipts from accounting.  Maintains p-card files and ensures current policies are being followed.

Incumbent forwards necessary reports and NTA’s to respective district courts and agency personnel as needed. Incumbent will update hard copies of the agency policy and procedure manual, to remain in compliance with agency COOP plans.

Utilizes informed resources to answer and discuss issues and questions received from the public concerning the law, regulations, road, and weather information, among other topics; in order to provide public information services by discussing issues and questions clearly and concisely in writing, in person, and on the telephone. Places and logs outgoing calls for troop staff and others. Screens calls for referral to the appropriate person with the agency and/or outside agencies to handle specific questions, tasks, or emergencies. Receives and disseminates daily mail.

Maintains records and files personnel information, correspondence, leave reports, subpoenas, training reports, requisition, and other documents in order to assure ready access to these documents. Knowledge of proper records retention information and filing procedures are used.

Incumbent maintains a log of all incoming local, state and federal subpoenas for troop personnel and disseminates that information to the appropriate individuals.

Maintains spreadsheets and maps of injury and fatality accidents occurring within the Troop. This information is made available to all agency employees and is used to determine enforcement efforts by the uniformed personnel with impacts public safety.

Incumbent assists in issuance of troop requisitions, travel authorizations, and expense reports as requested.  Assists GHQ staff by locating lost receipts and forwarding them to the proper personnel. Assists in typing various correspondence, reports, and forms in order to provide an accurate and professional portrayal of events that effect personnel by operating computer and/or other office equipment.  Operates copier, scanner, and calculator in order to accomplish various tasks involving this equipment.

Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Driver’s License.
Ability to obtain Notary Public license.
Minimum Qualifications: One year of experience in general office, clerical, and administrative support work.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprints.
Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in writing, in person, and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, sit for long periods of time, move in confined areas, and perform repetitive motions with one or more extremity.

See Position Description and Apply Online:

• You will need position number: 212550

You may also find this job posting on the State of Kansas Careers website and search by position ID or job title.

212550

Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.

Hourly: $ 14.30 – $ 15.75
plus benefits

In accordance with Executive Order No. 19-02 issued and signed by Governor Laura Kelly on January 15, 2019, and all other relevant federal and state statutes, the Kansas Highway Patrol subscribes to the concept of equal employment opportunity. Read our complete statement.